Tracking Government Furnished Equipment (GFE), Property (GFP), and Materials (GFM)
With its use of license-plate-number (LPN) materials tracking methods, the BellHawk Online
Materials Tracking System (MTS)
software is ideal for tracking Government owned property, equipment and materials, which
are often referred to as GFP, GFE, and GFM respectively, as well as Contractor
Acquired Property (CAP).
With its use of rules-based mobile data capture,MTS provides a
simple, low-cost alternative to manually entering Government owned asset and
material data into contract accounting software, such as Deltek CostPoint.
Yet, at the same time, BellHawk Online provides the DEX interface, which
enables the contractor's IT departments to rapidly implement automated data
exchange between BellHawk Online and a wide variety of ERP and accounting systems,
Major benefits of using MTS include:
- Secure online system can be accessed from any web-browser based
device anywhere there is an Internet connection.
- Ability to easily track assets and materials anywhere geographically
there is an Internet connection. This can include locations in the field and on
trucks/trailers and other vehicles.
- Elimination of need to record asset and equipment acquisition on
paper forms and then to manually enter these into a project accounting
system. Data can be easily captured in real-time using MTS and then
automatically transferred to accounting system.
- Ability to print UID and other barcodes to MIL Standards 129 and 130
on demand as part of the initial data entry of assets and materials into
inventory. Eliminates need for duplicate data entry.
- Uniform tracking of company and Government owned materials and
assets, minimizes employee training and eliminates many sources of
- Tracking of assets and materials by agency and project on which they
were purchased or to which they were issued.
- Easy transfer of assets and material from project to project and
from customer owned to Government owned, with full accountability and
- Tracking of maintenance and repair of Government assets, including
tracking serials numbers and IDs of parts replaced and those taken out
of service. This includes tracking when equipment needs retesting or
- Tracking the person, project, department, facility, or vehicle to
which the assets and materials were issued, including tracking the
movement of materials from location to location and transfer of
- Tracking the return of assets and materials to stock rooms and
warehouses, as well as tracking the scrapping of defective or damaged
- Ability to track asset-specific attributes, such as the operating
system being used on computers, or the condition of equipment. This
includes tracking asset values and their depreciation.
MTS can track Government owned equipment and materials without the
need to treat these as zero value items in an ERP or accounting system.
MTS has interfaces that enable the automated transfer of important
financial data, such as the transfer of company owned assets or material to
the Government, without the need to co-mingle company financial data with
the value of Government owned assets and materiel.
Data about where each asset is located, and who currently has possession
of it, is available anywhere, any time using a web-browser based device,
including smart phones, over an encrypted data link.
MTS can generate reports on the current location of Government
Furnished equipment and assets and to whom the materiel is issued. BellHawk
also has the ability to perform field audits with a full audit trail on
discrepancies and their resolution.
All of which makes the BellHawk Online MTS software ideal for tracking Government
owned property, equipment and materials, which are often referred to as GFP,
GFE, and GFE respectively, as well as Contractor Acquired Property (CAP).